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iPad & App Guides

2026 iPad Setup + Mid-Year Switch Directions

Use this guide to back up your content, reset (erase) your old iPad, and set up your new iPad. If you need help at any point, contact your school’s Help Desk.

Before you Begin

📧 Email

Have your district email ready

✅ Staff 2FA

Make Sure you can approve sign-ins via Microsoft Authenticator

🛜 Get Online: Have the district Wi-Fi password available

Network: MARSHFIELD SCHOOLS
Password: marshfield (all lowercase/case sensitive)

💾 Back it Up!

Save any photos, videos, notes, typed work, ect. that you would like to keep to iCloud or OneDrive

👋Sign Out of iCloud (on the old iPad)

Tap Settings Icon > Tap on your Apple ID Name/Image > Tap "Sign Out"

Wi-Fi Information

iPad Actions You Should Know

Power On/Off

Turn on: Press and hold the top button until the Apple logo appears.
Turn off: Press and hold the top button + either volume button, then drag the slider.

Apple iPad User Guide: Turn iPad on or off

Hard Reset

Press and quickly release the up volume button.
Press and quickly release the down volume button.
Press and hold the top button until the Apple logo appears, then release.

Apple iPad User Guide: Force restart iPad

Take a Screenshot

Quickly press and release the top button and either volume button at the same time.

Apple iPad User Guide: Take a screenshot on iPad

Back Up Photos & Videos (OneDrive & iCloud)

Save photos, videos, and documents to OneDrive or iCloud before erasing your iPad.

Important: Photos and videos stored in OneDrive will not appear in the Photos app on a new iPad. Open OneDrive to view them.

iCloud

If you are using this method and your iCloud is not full, backup photos using iCloud.

Then you would simply log into iCloud on the new iPad to reload your photos

OneDrive

Install OneDrive (from Self-Service, if needed).
Open OneDrive. Sign in with your district account if prompted.
Tap your profile icon (Me/account image).
Tap Settings, then Camera Backup.
Turn Camera Backup ON for School District of Marshfield account using the toggle. (Only one account can be used for camera upload at a time.)
You will get a popup confirmation window “Turn on Camera Backup for This Account” this includes photos and videos. Tap Confirm to continue
You may get a Settings notification “OneDrive needs full access to photos. Camera backup needs full access to save all your memories to OneDrive.” Follow on screen steps
Turn Include Videos ON (if you want videos backed up too).

Explain Everything Backup

Apple ID + iCloud Info & Help

Apple ID Overview

Use this table to compare district-managed Apple IDs and self-created Apple IDs used with district email.

Comparison of available Apple ID types for staff
Type	District Apple ID (regular district email • managed by district)	Self-created Apple ID for District Use (created by you • linked to district email • managed by Apple)
Email example (staff only)	staff@marshfieldschools.org	staff@apple.marshfieldschools.org
iCloud storage	200 GB	5 GB
App Store downloads	None (Self Service only)	Yes (includes Self Service)
Notes	Managed by the district App installs are limited to Self Service (district-approved apps only) This account does not work for Apple App Store downloads	Apple ID option that is not district-managed Connected to your district email for account recovery/verification Can be used to download apps from the Apple App Store while keeping work and personal accounts separate A personal Apple ID is also acceptable if you prefer

If iCloud storage is full

Delete large or long videos you do not need.
Move photos/videos to OneDrive for long-term storage (recommended).
Turn off iCloud device backups if you only need iCloud for photos/videos (device backups use most of the free 5GB).

⚠️ Check which Apple ID you are signed in with

Open Settings.
Select your Apple ID at the top.
If you are signed in as username@apple.marshfieldschools.org, sign out if possible.
Sign back in with username@marshfieldschools.org to get more iCloud storage (200GB).
If you cannot sign out, back up photos/videos to OneDrive instead.

⚠️ If you cannot sign in or sign out

Try resetting your Apple ID password using Apple’s recovery site (“Recover Your Apple ID”).
If you still cannot sign out or erase your iPad, district IT will need to complete the reset manually.

Important: Apple ID accounts and passwords are not managed by district IT. For Apple ID issues, you may need to contact Apple Support.

Reset (Erase) Your Old iPad

Sign out of iCloud on the old iPad:
- Settings → your Apple ID name/image → Sign Out
Settings
- Tap Settings
  - Located on the Home screen, or swipe down to search
General
- Tap General
- Located in the left column of the Settings menu
Erase
- In the right column:
  - Tap Transfer or Reset iPad
  - Tap Erase All Content & Settings
  - Tap Continue
Confirm
- In the pop-up window:
  - Tap Erase iPad
  - Enter passcode

*If prompted again, confirm to erase iPad.

Setup New iPad

Step by Step Directions

Choose Language
- On the Language screen (globe icon), tap English (or your preferred language).
Select Country or Region
- Tap United States.
Appearance (Text Size)
- Select you preferred setting, Default is auto selected
- Tap Continue.
Quickly Set Up iPad
- When you see Quickly Set Up iPad, tap Set Up without Another Device.
Connect to Wi-Fi
- On Wi-Fi Network, tap MARSHFIELD SCHOOLS.
- Enter the Wi-Fi Password - marshfield
- Tap the blue checkmark in the top-right corner OR the blue arrow key on the digital keyboard to join.
Activate iPad
- You may see: “It may take a few minutes to activate your iPad.” Wait on this screen until it advances automatically.
Device Management (Required)
- Confirm it says the iPad is owned by MARSHFIELD SCHOOL DISTRICT. > Tap Enroll this iPad.
Sign in (District Account STAFF ONLY: Approve the sign-in using Microsoft Authenticator
- Enter your full district email address.
  - staff@marshfieldschools.org
  - students@my.marshfieldschools.org
  - Tap Next.
Configuring iPad
- You’ll see: “Configuring iPad – Getting configuration from ‘MARSHFIELD SCHOOL DISTRICT’”
- Wait until it finishes and moves on.
Create an iPad Passcode
- Tap Passcode Options to choose a different type
- STUDENTS Tap 4-Digit Numeric Code.
- Set your passcode to your lunch number – Per the student handbook.
  Do not share this number with other students.
Location Services
- Turn On Location Services – This is required
Light or Dark Display
- Choose Light, Auto, or Dark.
- Tap Continue.
- Finish
Finished!
- When you reach the Home Screen, setup is complete.
- You now MUST change the settings to ensure all district apps work

After Setup: Required Settings (Safari + Camera)

When you reach the Home Screen, setup is complete.

Next, update the settings below to ensure all district apps work

Safari Settings

Open Settings
In the left menu, tap Apps (near the bottom).
Scroll to find or search for Safari, then tap it.
- In the General section:
  - Toggle Block Pop-ups OFF (Toggle should be gray)
- In the Privacy & Security section:
  - Toggle Prevent Cross-Site Tracking OFF (Toggle should be gray)

Camera & Video Settings

In the left menu of Settings, tap Camera.
Select Formats → choose Most Compatible.
Select Record Video → choose 720p HD at 30 fps.

Outlook Email Setup

Tap the “Outlook” App
Select “Add Account” Twice
Tap “Open Authenticator” (only if prompted)
- If prompted: Enter District Credentials
- Tap “Sign In”
Tap “Maybe Later”
"Enable Notifications” Pop Up-Choose an Option
“Outlook would like to send you notifications” Pop Up-Choose an Option

Staff FAQ's

How do I reset my iCloud / Apple ID password?

If you are unable to sign in to or sign out of your Apple ID, first try resetting your password.

Go to Recover Your Apple ID (Apple’s official recovery site).
Follow the on-screen prompts to reset your password.

To check which email is used for your Apple ID:

Open the Settings app.
Tap your Apple ID name at the top of the left column.
Your Apple ID email will be displayed there.

If you are still unable to sign out or erase your iPad:

District IT staff will need to complete the reset process manually.

⚠️ Important: iCloud / Apple ID accounts and passwords are not managed by district IT. If you experience issues with your Apple ID, you must contact Apple Support directly.

What do I do if my iCloud is full and photos are not backing up?

Quick actions:

Review the Photos app and delete large or long video recordings if possible.
Move photos/videos to OneDrive for long-term storage (recommended).
Turn off iCloud device backups:
- Backing up the entire iPad uses most of Apple’s free 5GB storage.
- Turning this off allows iCloud storage to be used for photos and videos only.

Check which Apple ID you are using

Open Settings.
Tap your Apple ID at the top of the left column.

If you are logged in as:

username@apple.marshfieldschools.org

If possible, sign out.
Sign back in using: username@marshfieldschools.org

This provides more iCloud storage.

If you are unable to sign out:

➡️ Back up photos and videos to OneDrive instead.

I’m using 'username@apple.marshfieldschools.org' and ran out of storage. What should I do?

I have too many photos/videos for iCloud. How do I save them?

Use OneDrive (Recommended)

Option 1: Manual Upload (Small groups of files)

Open the OneDrive app.
Create or open a folder.
Tap the + icon (upper-right).
Select Upload.
Choose Photos and Video.
Select the files to upload.

Option 2: Automatic Backup (All photos/videos)

Open the OneDrive app.
Tap your profile icon.
Tap Settings → Camera Backup.
Turn Camera Backup ON for your district account.
- Only one account can be used for uploads.
Tap Confirm when prompted.
Allow photo access when requested.
Turn Include Videos ON (if desired).